Part-Time Administrative Assistant


 

Status: Open

Part-Time Administrative Assistant (work up to 20 hours per week between 8:00am and 5:00pm, Mon-Fri)

The position involves clerical duties such as typing, filing, basic accounting, office projects, and answering/directing telephone calls, proctor online-testing candidates, light housekeeping other duties as needed.  Pre-employment background check, driving record check and drug screen will be conducted.  Employer is a private, non-profit organization that provides many types of safety and health-related education programs such as CPR, First Aid, Forklift Training, Driving Safety, Safety Consulting Services and Substance Use Disorder Counseling Programs.

Preferred Availability:  Monday, Tuesday, and Thursday 8:00am to 5:00pm

Required Abilities:

  • Speak and write proficiently with proper English grammar
  • Handle a fast-paced, demanding environment
  • Strong memory skills & ability to learn new information quickly
  • Detail oriented
  • Remain calm and positive while dealing with challenging clients
  • Build a positive relationship with team members
  • Maintain a well-groomed, professional appearance
  • Proficiency using Windows operating system, Word, and Excel
  • Basic math skills
  • Accurate filing skills
  • Type a minimum of 45 WPM (certificate)
  • Accuracy with detail oriented work
  • Reliably be at work as scheduled
  • Complete and maintain required certifications such as CPR, Basic First Aid, Proctored Testing
  • Able to bend, kneel, sit, stand at a counter and lift up to 50 pounds - such as a box of paper.
  • Be a positive off-duty reflection of the organization

Responsibilities:

  • Answer telephones and assist walk-in clients
  • Type client schedules, class rosters, completion certificates and other letters/reports
  • Process paperwork and client files in line with applicable regulations & policies
  • Prepare mailings for invoicing and member certificates.
  • Basic housekeeping and litter mitigation
  • Proctor online testing candidates
  • Other duties as needed

Valuable Experience:

  • Customer service experience
  • Knowledge of diverse cultures
  • Experience working with Quickbooks, Acrobat XI, Powerpoint
  • Strong background in science.

Only those submitting formal resumes and typing certificates will be considered.

Only candidates selected for interview will be contacted.

Compensation:  $12.50 per hour